Participant Roles

From Archon Arcana - The KeyForge Wiki

Every person that is part of an event is a participant. Participants are classified into roles, based on that participant’s responsibilities. Event regulations may dictate requirements for certain roles. A participant’s failure to fulfill the responsibilities of their role may violate the integrity of an event by disrupting a fair, safe, and inclusive environment. Suspected violations may be subject to investigation pursuant to the FFG OP Participant Suspension Policy. All participants share the responsibility of interacting with each other in a respectful manner. The different roles of participants are:

  • Tournament Organizer
  • Judge
  • Head Judge
  • Player
  • On-site Spectator
  • Digital Spectator

Role Requirements

Certain roles are required to facilitate an event.

  • All events must have exactly one Tournament Organizer.
  • Tournaments using the Basic structure must have at least four players.
  • Tournaments using the Advanced structure must have at least nine players.
  • Competitive-tier tournaments must have at least one person in a leader role with demonstrated expertise in the game rules and event regulations.

Note that the Event Outline for an official event may dictate additional requirements.

Eligible Participants

Eligibility to participate in the fun and excitement of official FFG Organized Play is a privilege extended to all, with the following exceptions:

  • The FFG Organized Play Participant Suspension Policy includes a list of people for whom eligibility has been revoked, and official event Tournament Organizers are required to enforce those suspensions.
  • FFG and Asmodee North America employees cannot be a player in official Competitive tournaments.
  • Individuals prohibited from participating by applicable laws.
  • Minors are ineligible to participate unless they have the permission of their legal guardian. A minor and their guardian declare that this permission has been given by allowing the minor to attempt to enroll in an event.
  • Other individuals deemed ineligible, at the sole discretion of FFG. Official FFG Organized Play events must not restrict eligibility in any way other than those listed here unless their Event Outline allows for it.

Leader Roles

Leaders are the individuals who lead and manage the event. The leader roles are: Tournament Organizer, Head Judge, and Judge. If unsure about an issue, leaders should consult the game rules and event regulations (in particular the Floor Rules) provided by FFG before making a decision. Leaders can seek advice from another leader or knowledgeable individual. Leaders should avoid any actions that could be misconstrued as introducing impropriety to the event, such as favoritism, nepotism, or general unprofessionalism.

Tournament Organizer

All events must have a single person designated as the Tournament Organizer. They are ultimately responsible for the entire event, including both planning and execution. The Tournament Organizer holds the following responsibilities:

  • Providing or arranging for a location for the event.
  • Obtaining all materials necessary for the execution of the event.
  • Publicizing the details of the event.
  • Selecting people to fill other leader roles, if necessary.
  • Maintaining the integrity of the tournament.
  • Supervising the performance of other leaders.
  • Arranging for the distribution of the prizes.
  • Resolving any unforeseen issues which may arise during the event.
  • Being available at the event location throughout the entirety of the event. If required to leave for any reason, the Tournament Organizer must designate another eligible person to act in their stead as Tournament Organizer until they return. Mobile communication between the original and replacement Tournament Organizer is encouraged as a reasonable way to maintain consistency.
  • Overseeing the scorekeeping of the event and deciding how to repair scorekeeping errors. At Competitive tournaments, players should not be involved in the scorekeeping.
  • The Tournament Organizer may deny entry to a participant if the player is barred from the venue or would exceed the venue's capacity. This is in addition to the rules listed under Eligible Participants on page 7.
  • The Tournament Organizer, alongside the Head Judge, holds the final authority on disqualifying a participant from an event and must report any disqualification to FFG OP, as is detailed in the Participant Suspension Policy.
  • The Tournament Organizer may designate one or more individuals as a Judge.
  • The Tournament Organizer may always modify which individuals are designated for leader roles to preserve the integrity of the event.
  • By default, the Tournament Organizer holds the Head Judge responsibilities. The Tournament Organizer has the option of adding a leader to the event as a Head Judge and delegating those responsibilities to them.

Head Judge

An event may have up to a single Head Judge. A Head Judge should be very knowledgeable in the game rules and event regulations. These leaders act as a final authority for the interpretation and application in those matters. The Head Judge responsibilities are:

  • Reviewing determinations made by Judges when a player requests that they do so and providing a final determination.
  • Providing final determinations when they answer game rules and event regulation questions themselves or when they personally resolve disputes between players regarding the game state.
  • At a tournament, making an informational announcement after completing player enrollment, just before beginning the first round of play. The Head Judge announcement will briefly explain the tournament tier, provide details of the event’s structure, and warn against unsporting conduct.
  • Helping to determine if unsporting conduct has occurred and what the appropriate remedy for the situation is. In cases where disqualification of a participant is possible, the Head Judge should discuss it with the Tournament Organizer before issuing the disqualification.

Judge

An event may have any number of judges, including none. These leaders are expected to be knowledgeable of the game rules and event regulations. Judge responsibilities include:

  • Assisting players and spectators. The primary way that judges do so is by resolving infractions or answering questions of the game rules and event regulations as they arise. Judges also help to resolve disputes between players regarding the game state. Their determinations are subject to review by leaders holding the Head Judge responsibilities.
  • At Casual tournaments, answering hypothetical questions and assisting players to understand their current game state in order to facilitate a welcoming environment.
  • Referring any issues related to unsporting conduct to the Tournament Organizer or Head Judge.

Other Roles

These are individuals that actually engage in gameplay at an event or recreational observation of gameplay.

Player

The duties of a player are numerous but can be summarized as follows: come prepared and play with good sportsmanship. Players hold the following responsibilities:

  • Being physically present at the event and playing in at least one round of the event. A player that enrolls but does not play in any rounds of the event is not considered to have been a player and is not eligible for any prizes, even participation prizes.
  • Bringing all necessary materials to play in the event. This includes materials required by the Tournament Organizer of the event and any materials defined in the relevant game rules or event regulations.
  • Informing a leader of their intent to leave or drop from the event, verbally or in writing if requested.
  • Interacting with other participants in a respectful manner and providing honest and complete information to leaders.
  • Making decisions and playing at a reasonable pace.
  • Communicating in a sufficiently clear manner with their opponents and maintaining a clear game state.
  • Not engaging in unsporting conduct or violating the integrity of an event.
  • Seeking the assistance of a leader if unable to amicably resolve a game disruption in their current game.
  • Immediately informing a leader of any unsporting conduct or attempts to undermine the integrity of an event.
  • Abiding by the eligibility restrictions of an event.
  • Being aware of the contents of this document. Players are not expected to memorize the Fundamental Event Document, but they will be expected to act in accordance with the general spirit of what is found herein.

On-site Spectators

All people present at an event are participating as spectators when not actively engaging in another role. This includes casual observers who may have never heard of the game being played and players who are glancing over at another match between gameplay actions. On-site spectators have the following responsibilities:

  • Refraining from providing outside assistance to players during their games.
  • Not disturbing games. This includes discussion of the game in progress, making excessively loud noises, or physically intruding on the players or their gameplay area.
    • If a spectator witnesses a gameplay mistake, they should respectfully inform a Judge without disturbing or interrupting the game.
  • Respecting a request by a player or leader to not observe a game or games.

Digital Spectators

All people who are watching a stream, recording, or other digital footage of an event are digital spectators. The footage in question does not need to be recent to qualify as event footage, and thus anytime a digital spectator observes a game, they must abide by the following responsibilities:

  • Refraining from providing outside assistance to players during their games.
  • Not engaging in harmful, inappropriate, or irrelevant conversation in the chat.
  • Showing respect to other digital spectators and to the people within the footage itself (expressing opinions about a person’s gameplay choices is fine—calling that person names or making fun of them for their choices is not).

Performing Multiple Roles

Certain participants may engage in multiple roles at an event. NOTE: Even when a person stops performing a role at a particular event, they must still observe these restrictions in respect to their previous roles.

  • At Casual tournaments, players can also perform a leader role, but only if there are at least two leaders. All issues that arise in a situation involving a leader should be handled by a leader not involved in that situation.
  • At Competitive tournaments, players cannot also perform a leader role.
  • A Head Judge that is designated by the Tournament Organizer cannot actively perform any other role, except spectator.